Infinite nested bullets
Place bullets inside bullets as deep as the work needs, turning big plans into clear, manageable steps.
Outliner for notes, tasks and projects
Workflowy - Organize Every Idea in One Infinite List
Workflowy turns notes, tasks and big plans into one clean outline of nested bullets. Zoom into any item, tag it, share it and keep everything in sync across Windows, macOS, Linux, Android and iPhone.
- Windows
- macOS
- Linux
- Android
- iOS
Desktop files are served from the official Workflowy GitHub releases.
What Is Workflowy?
A simple outliner where every note, task and idea is a bullet, and every bullet can hold more bullets.
Workflowy replaces scattered documents and folders with a single outline. You type a bullet, press Tab to nest another underneath, and keep going for as many levels as the work needs. A shopping list, a book draft and a company roadmap can all live in the same tree.
The core idea is zoom. Clicking any bullet turns it into a full page of its own, so a large outline never feels crowded. Tags, search, mirrors, boards, sharing and Workflowy AI build on that structure without adding clutter.
- Structure
- Bullets inside bullets, with no practical depth limit
- Focus
- Zoom turns any bullet into its own page
- Reach
- Web, desktop, mobile apps and browser clippers
- Plans
- Free Basic plan with all features, plus a paid Pro plan
Workflowy Features
Every feature builds on the outline, so the app stays fast and simple while covering notes, tasks and projects.
Zoom into any bullet
Click a bullet to make it the whole page, with a breadcrumb trail that leads you back out.
Tags and instant search
Add #tags or @mentions and filter the entire outline in one click, or search any word.
Mirrors
Show a live copy of a bullet in a second place, so a task can sit in a project and in today's plan.
Board view
Display a bullet's children as columns and drag items between stages, kanban style.
Branch sharing
Share one bullet by link with view or edit access while the rest of your outline stays private.
Workflowy AI
Chat with your notes, summarise sections and run prompts inside AI nodes right in the outline.
Notes, files and dates
Attach notes, images, files and dates to bullets so details live next to the work they support.
How Workflowy Works
Four simple moves take you from a blank page to an organised outline that follows you everywhere.
- Step 01
Install and sign in
Download the desktop app, add the mobile app or open the web version, then sign in to one account.
- Step 02
Capture bullets
Type thoughts, tasks and notes as bullets. Press Enter for a new line and keep going.
- Step 03
Indent and zoom
Press Tab to nest items, collapse branches and zoom into any bullet to focus.
- Step 04
Tag, share and sync
Add tags, share branches and pick up the same outline on every device.
Workflowy Compatibility
Official builds and store listings cover desktop, mobile and the browser. Linux files target 64-bit x86 systems.
PlatformFormatGet it
Web browsersWorks in current desktop browsersUse at workflowy.com
Workflowy Use Cases
The same outline adapts to writing, study, projects, meetings, personal plans and research.
Workflowy for writers
Writers build a story or article as a tree: chapters, scenes and talking points nest naturally, and zooming into one section keeps drafting focused.
- Book and chapter outlines
- Research notes beside drafts
- Idea banks tagged by theme
Workflowy for students
Students capture lecture notes in outline form, then fold them into revision plans. Tags make it easy to gather every note for one exam.
- Course notes by week
- Assignment checklists
- Revision topics with #exam tags
Workflowy for project planning
Projects become parent bullets with phases, tasks and sub-tasks underneath. Boards show stages, and mirrors bring tasks into daily plans.
- Phases and milestones
- Kanban boards for stages
- Shared lists for collaborators
Workflowy for meetings
A single bullet holds the agenda, the notes and the follow-up actions for every meeting, with @mentions linking points to people.
- Running agendas per person
- Action items with owners
- Dated notes for quick lookup
Workflowy for personal life
Shopping lists, travel plans, reading logs and journals sit side by side, so personal life has one dependable home.
- Trip planning lists
- Daily journal entries
- Household tasks and errands
Workflowy for research
Researchers clip pages from the browser, group sources by topic and use search or Workflowy AI to rediscover older notes.
- Sources grouped by topic
- Quotes with links in notes
- Summaries from AI chat
Why Use Workflowy
Practical gains that show up in everyday work, not just a longer feature list.
One outline replaces scattered notes, sticky reminders and half-finished documents.
Capture fast, organise later and find everything in one place.
Less friction when ideas arrive
Open the app and type. No folders, page types or templates stand between a thought and the outline.
Clear focus on the task at hand
Zoom hides everything except the bullet you are working on, so attention stays where it belongs.
Structure that grows with you
Start with a flat list and add depth only when needed. Reorganising is a simple drag.
One outline on every device
Desktop, mobile and web stay in sync, so capture on a phone and plan later on a laptop.
Easy collaboration
Share a single branch with a team or family and keep the rest of your notes private.
How to Install Workflowy
Each desktop system takes three short steps. Mobile users install from Google Play or the App Store and sign in.
Windows
- Get the installerDownload WorkFlowy-Installer.exe from the official release.
- Run setupOpen the file and confirm any Windows prompt that names the app.
- Sign inLaunch from the Start menu and log in to your account.
macOS
- Get the disk imageDownload WorkFlowy.dmg from the official release.
- Move to ApplicationsOpen the DMG and drag Workflowy into Applications.
- Sign inLaunch from Launchpad or Spotlight and log in.
Linux
- Pick a formatChoose the AppImage, the .deb package or the .rpm package.
- Install or runMark the AppImage executable, or install the package with apt or dnf.
- Sign inOpen Workflowy from your menu and log in.
On Android or iPhone, install from the official store listing in the download section, then sign in with the same account.
Download Workflowy
Pick your platform below. Desktop buttons start the file download straight from the latest official GitHub release.
Download Workflowy for your device
The main button detects your system and offers the matching file. Every link below goes to the official GitHub release asset or the official store page.
Download Workflowy for Windows- WindowsWorkFlowy-Installer.exe
- macOSWorkFlowy.dmg
- Linux AppImageWorkFlowy-x86_64.AppImage
- Debian / UbuntuWorkFlowy-amd64.deb
- Fedora / openSUSEWorkFlowy-x86_64.rpm
- AndroidGoogle Play
- iPhone and iPadApp Store
- ChromeClip to Workflowy
- FirefoxWorkflowy clipper
Installing the apps is free. Usage limits depend on your Workflowy plan.
Safe Download Information
Simple habits that keep installs clean and your notes protected.
Use official sources
Desktop files come from the Workflowy GitHub releases; mobile apps from Google Play and the App Store.
Read system prompts
Continue only when a Windows or macOS notice names the app you expect.
Review permissions
Check what mobile apps and browser extensions request before accepting.
Export important notes
Keep a personal export of key lists before major changes.
Stay updated
Install new releases and store updates to receive the latest fixes.
Workflowy Pros and Cons
A balanced view of what the app does well and where it may not fit.
Pros
- Fast, minimal editor that keeps attention on content
- Unlimited nesting with zoom into any bullet
- Tags, mirrors and boards cover many workflows
- Apps for Windows, macOS, Linux, Android and iPhone
- Share single branches with view or edit access
- All features available on the free Basic plan
Cons
- Basic plan limits new bullets each month
- Plain visual style can feel sparse to some users
- Fewer page and database options than all-in-one workspaces
- Large outlines need regular tidying to stay easy to navigate
Release and Update Information
How new versions reach each platform and where to read about changes.
Desktop releases
Windows, macOS and Linux builds are published as assets on the workflowy/desktop releases page. The buttons on this site use latest-release links, so they always fetch the newest build.
Mobile updates
Android and iPhone versions update through Google Play and the App Store. Turning on automatic updates keeps the apps current.
Web app
The browser version is always current after a reload. Release notes on the official pages describe what changed in each build.
Workflowy Troubleshooting
Quick fixes for the issues people run into most during install, sign-in and sync.
Windows blocks the installer
SmartScreen can warn about downloaded apps. Check that the prompt names Workflowy, then choose to run it, or download again from the official release.
Mac says the app cannot be opened
Make sure the app sits in Applications, then open it from Finder. Confirm the macOS prompt only when it names Workflowy.
AppImage does nothing on Linux
Mark the file as executable with chmod +x and start it from a terminal to see any messages. Use the .deb or .rpm package if preferred.
Changes are not syncing
Check the connection, then reload the web app or reopen the desktop or mobile app so the session refreshes.
Cannot sign in
Retype the password with caps lock off, use the password reset link and confirm you are using the right email.
Mobile app is out of date
Open Google Play or the App Store, search for Workflowy and install any available update.
Workflowy FAQ
Answers to the most common questions about using, downloading and paying for Workflowy.
Workflowy is an outliner for notes, tasks, projects, journals and writing. Everything is a bullet, and bullets can be nested, zoomed into, tagged and shared.
Yes. The Basic plan is free and includes all features. The official pricing page lists a limit of 100 new bullets per month and 100 MB of file uploads on Basic at the time of writing.
The official pricing page lists Pro at $8.99 per month, or $6.99 per month billed annually, at the time of writing. Prices can change, so confirm on workflowy.com before subscribing.
Workflowy AI is a set of features for chatting with your notes, summarising and transforming content, and running prompts inside AI nodes in your outline.
Open the web app, desktop app or mobile app and sign in with the email and password for your account. The same account works on every device.
Yes. Any bullet can be shared by link with view or edit permissions, and people only see the branch you share.
Mirrors are live copies of a bullet in another location. Editing or completing one copy updates the other.
Yes. A bullet can be displayed as a board, which shows its children as columns for kanban-style tracking.
Yes. Workflowy offers export options such as plain text, formatted text and OPML for any bullet or branch.
Yes. The r/Workflowy subreddit is where users share workflows and questions, and the Workflowy team has posted announcements there.
Use the Download Workflowy button on this page. It links to WorkFlowy-Installer.exe from the latest release in the official Workflowy desktop repository on GitHub.
Yes. The macOS version is provided as WorkFlowy.dmg. Open it and drag Workflowy into the Applications folder.
Yes. Linux builds are offered as an AppImage, a .deb package and an .rpm package for 64-bit x86 systems.
Yes. The Android app is available on Google Play, and the link in the download section opens its official listing.
Yes. The iOS app is available on the App Store, linked from the download section of this page.
The workflowy/desktop repository on GitHub publishes the desktop installers as release assets for Windows, macOS and Linux.
No. The web app works in a current browser. The desktop app adds a dedicated window and quicker access from the taskbar or dock.
Yes. Clip to Workflowy is available for Chrome, and a Workflowy clipper is listed on the Firefox add-ons site.
Download the installer again from the download section. The links always point to the latest release asset on GitHub.
No. This site is not affiliated with Workflowy. Download buttons point to the official GitHub releases, Google Play and the App Store.